Name of Club
The Club will be called Blue Therapy Active hereinafter will be referred to as The Club.
Aims and Objectives
The aims and objectives of the Club will be:
To promote and pursue stand up paddle boarding and kayaking activities
To promote and pursue other watersports activities as reflected by the interests of members.
To promote the Club within the local community and the above disciplines
To ensure a duty of care to all members of the Club
To provide all its services in a way that is fair to everyone
Membership of the Club is open to anyone interested in participating in stand up paddle boarding, kayaking or other watersports regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs for no monetary fee.
All Members will be subject to the constitution, regulations and codes of practice that the Club has adopted and may be subject to disciplinary action in the event of any breeches.
Members shall not be eligible to take part in the business of the Club, vote at general meetings and be eligible for selection to any Club Committee or team unless the applicable subscription has been paid by the due date and/or membership has been agreed by the Club committee.
The affairs of the Club shall be conducted by a General Committee hereinafter will be referred to as the Committee, which shall consist of the Chairman, Chairwoman or Chairperson as required, Vice-Chairman, Treasurer and Secretary, and other officers of the Club.
All committee members must be over the age of 18.
If required, the committee shall elect a Vice Chairman (or Chairwoman or Chairperson as required), Vice Secretary or other roles as needed.The term of office shall be for two years, and members shall be eligible for re-election.
If the post of any officer becomes vacant the Committee shall have the power to co-op tan eligible Member to fill the vacancy until the succeeding Annual General Meeting.
The Committee will be responsible for proposing new policy, codes of practice and rules that affect the organisation of the Club. The Committee will have powers to appoint any advisers to the Committee as necessary to fulfil its business.
The Committee will be responsible for disciplinary hearings of members who infringe the Club constitution, regulations or rules. The Committee will be responsible for taking any action of suspension or discipline following such hearings.
The Committee meetings will be convened by the Secretary of the Club and be held no less than 2 times per year.
Annual General Meetings (AGM)
Annual General Meetings are the means whereby the Members of the Club exercise their democratic rights in conducting the Club’s affairs.
The Club shall hold the Annual General Meeting (AGM) in the month of March to:
Approve the minutes of the previous year’s AGM.
Receive reports from the Chairman and Secretary.
Receive a report from the Treasurer.
Elect the officers on the committee.
Consider any proposed changes to the Constitution.
Deal with other motions as set out in the AGM agenda.
Notice of the AGM will be given by the Club secretary with at least 28 days’ notice to be given to all members.
Nominations for officers of the committee will be sent to the secretary at least 14 days prior to the AGM.
Proposed motions shall be sent to the secretary prior to the AGM, who shall circulate at least 14 days before an AGM.
The Chairman of the Club shall hold a deliberative as well as a casting vote at all Club meetings.
Extraordinary General Meeting
An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary supported by at least 10% of the voting members of the Club. The Committee shall also have the power to call an EGM by decision of a simple majority of the Committee members. All procedures shall follow those outlined above for AGMs.
Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM. A resolution to effect a change to the constitution must be passed by at least 75% of the members present at the general meeting.
Discipline and Appeals
As needed the Committee will appoint a Club Welfare Officer as the lead contact for all members in the event of any child protection concerns. If a Welfare Officer is not appointed the role will be assumed by the Committee.
All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.
The Committee or nominated sub-committee will make the relevant party/s aware of the complaint against them on a confidential basis. They have the right to submit their account of the dispute to the Secretary within 30 days
The Committee will meet to hear complaints within 42 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing. There will be the right of appeal to the Committee following disciplinary action being announced. The committee should consider the appeal within 30 days of the Secretary receiving the appeal.
The Club may affiliate to other organisations that enhance its aims and objectives.
Any affiliations should be ratified at the AGM.
A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote of the voting membership.
Any “Assets” of the Club that remain following this dissolution will be offered to other nominated voluntary groups as agreed in the Club “Dissolution” AGM or EGM.
Any matter not provided for in this constitution or interpretation of it shall be dealt with by the General Committee whose decision is final.
Blue Therapy Active hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.